Terms of Service

Last updated: June 3, 2026

These Terms of Service (“Terms”) govern your access to and use of FleetNotebook (“we,” “us,” or “our”), a fleet management platform for exotic and luxury car rental operators. By creating an account or using the service, you agree to these Terms.

If you are using FleetNotebook on behalf of a company or organization, you represent that you have authority to bind that entity to these Terms.

1. The Service

FleetNotebook provides software tools for managing vehicle inventory, bookings, clients, and rental operations. We reserve the right to add, modify, or discontinue features at any time. We will give reasonable notice of material changes that affect your core workflows.

We do not guarantee specific uptime levels at this time. We will make reasonable efforts to keep the service available and will communicate planned maintenance in advance when possible.

2. Account Registration

You must provide accurate information when creating your account and keep it up to date. You are responsible for all activity that occurs under your account. Keep your password secure and notify us immediately at info@fleetnotebook.com if you suspect unauthorized access.

One account corresponds to one organization. Team members you invite share access to your organization’s data. You are responsible for the actions of all users in your account.

3. Free Trial

New accounts receive a 14-day free trial with full access to all features. No credit card is required to start a trial. At the end of the trial period, you must subscribe to a paid plan to continue using the service. If you do not subscribe, your account will be restricted and you will lose access to the app until a plan is activated. Your data will be retained for 30 days after trial expiry.

4. Subscriptions and Billing

FleetNotebook offers monthly subscription plans. Subscriptions renew automatically at the end of each billing period unless you cancel before the renewal date.

All payments are processed by Stripe. By subscribing, you authorize us to charge your payment method on a recurring basis. If a payment fails, we will attempt to retry. If payment cannot be collected, your account may be restricted.

You can cancel your subscription at any time through the billing settings in the app or by contacting us. Cancellation takes effect at the end of the current billing period — you retain full access until then.

All fees are non-refundable except where required by law. We do not offer prorated refunds for partial months or unused features.

5. Acceptable Use

You may use FleetNotebook only for lawful purposes and in accordance with these Terms. You agree not to:

• Use the service to facilitate illegal activity
• Attempt to gain unauthorized access to our systems or another user’s data
• Reverse engineer, decompile, or attempt to extract the source code of the software
• Resell, sublicense, or provide access to the service to third parties without our written consent
• Upload malicious code, viruses, or any content intended to disrupt the service
• Exceed usage limits or abuse the service in a way that degrades performance for other users
• Misrepresent your identity or organization

We reserve the right to suspend or terminate accounts that violate these rules without prior notice.

6. Your Data

You own your data. We do not claim ownership of any information you input into FleetNotebook — vehicle records, client information, bookings, or anything else. You grant us a limited license to store and process that data solely to provide and improve the service.

We implement row-level security to ensure your organization’s data is isolated from other customers. We do not access your data except to provide support when you request it, to maintain the service, or when required by law.

You are responsible for ensuring that any renter or client data you store in FleetNotebook complies with applicable privacy laws, including obtaining necessary consent from individuals whose information you record.

7. Intellectual Property

FleetNotebook and all its components — software, design, trademarks, and content — are owned by us and protected by applicable intellectual property laws. Nothing in these Terms transfers any ownership rights to you.

We welcome feedback and suggestions. If you share ideas with us, you grant us the right to use them without obligation or compensation to you.

8. Disclaimer of Warranties

FleetNotebook is provided “as is” and “as available” without warranties of any kind, either express or implied. We do not warrant that the service will be uninterrupted, error-free, or free of harmful components.

We are not responsible for business decisions you make based on data in FleetNotebook, including booking conflicts, compliance issues, or financial outcomes.

9. Limitation of Liability

To the maximum extent permitted by law, FleetNotebook and its owners, employees, and contractors will not be liable for any indirect, incidental, special, consequential, or punitive damages — including lost profits, lost data, or business interruption — arising from your use of or inability to use the service.

Our total liability to you for any claim arising from these Terms or your use of the service will not exceed the amount you paid us in the 3 months preceding the claim.

10. Indemnification

You agree to indemnify and hold harmless FleetNotebook and its owners, employees, and contractors from any claims, damages, losses, or expenses (including legal fees) arising from your use of the service, your violation of these Terms, or your violation of any third-party rights.

11. Termination

You may cancel your account at any time. We may suspend or terminate your account if you violate these Terms, fail to pay, or if we discontinue the service — with reasonable notice where possible.

Upon termination, your right to access the service ends. We will retain your data for 30 days after termination, after which it will be deleted. You may request an export of your data before termination by contacting us.

12. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will notify you by email at least 14 days before the changes take effect. Continued use of the service after that date constitutes acceptance of the updated Terms. If you disagree with the changes, you may cancel your account before they take effect.

13. Governing Law

These Terms are governed by the laws of the State of Florida, without regard to its conflict of law principles. Any disputes arising from these Terms will be resolved in the courts of Miami-Dade County, Florida, and you consent to personal jurisdiction in those courts.

14. Contact

Questions about these Terms? Email us at info@fleetnotebook.com.

FleetNotebook